Hurricane Preparedness for Florida Medical Practices

State Resources

• Florida Division of Emergency Management
• Florida Department of Health
• FloridaDisaster.biz

Healthcare Resources

• CMS Emergency Preparedness
• ASPR TRACIE
• HIPAA Emergency Guidance

Practice Planning

• Ready.gov Business Preparedness
• Office Disaster Preparedness

Develop an Emergency Plan

Create protocols for evacuation, communication, staffing, and continuity of operations.

Stock Essential Supplies

Maintain medications, PPE, emergency equipment, food, water, batteries, and first aid supplies.

Secure Your Facility

Protect windows, equipment, servers, and medication storage areas. Ensure backup power is available.

Stay Informed

Monitor official weather alerts and local emergency management updates.

Digital Infrastructure & Cybersecurity

Maintain secure EHR backups, downtime procedures, and contingency plans for cyberattacks or system outages.

Telehealth & Patient Access

Ensure patients can access care remotely and understand how to obtain prescriptions and follow-up care during disruptions.

Staff Communication

Implement emergency notification systems and communication trees to keep staff informed.

Patient Communication Strategy

Prepare messaging for office closures, delayed openings, and alternate care arrangements.

Financial Continuity

Review business interruption coverage and establish procedures for billing and documentation during outages.

Medication & Equipment Protection

Safeguard temperature-sensitive medications and ensure backup power for critical medical equipment.

Care Coordination

Identify referral alternatives and coordinate with hospitals and healthcare partners to maintain continuity of care.